Manage someone else’s calendar in Outlook on the web
With the right permission, you can use Outlook on the web to edit other people’s calendars and even send and respond to meeting requests on their behalf.
Note: If the instructions don’t match what you see, you might be using an older version of Outlook on the web. Try the Instructions for classic Outlook on the web.
Before you can edit someone else’s calendar, they have to give you permission by sharing their calendar. They can follow the instructions at Calendar delegation in Outlook one the web for business to learn how. As an editor, you can create or edit events on the calendar. As a delegate, you can also respond to meeting invitations on the calendar owner’s behalf. The calendar owner can also choose to give delegates access to private events.
If you’ve received an invitation to share someone else’s calendar, select the Accept button in the invitation to add it to your list of calendars.
Invitations in some Outlook applications will not have an Accept button. If you do not see an Accept button?, use Outlook on the web to accept.
Invitations might not be sent at all from some Outlook applications. If you did not receive a sharing invitation email, ask the calendar owner to share the calendar again from Outlook on the web.
After you’ve added a calendar, you can select it to add it to or remove it from your calendar view, or use the context menu to rename it, change its color, or delete it from your view.
Once you have editor or delegate access to someone else’s calendar and have added it to your calendar list, you can schedule meetings on their behalf. It’s just like setting up a meeting on your own calendar, but you choose their calendar when creating the meeting. When you send the meeting invitation, it will show that it’s from you on the calendar owner’s behalf.
Make sure that you can see their calendar in your list of calendars. Continue reading “Manage someone else’s calendar in Outlook on the web”